This Privacy Policy (“Policy”) explains how your information is collected, used and disclosed by Williamson Greene Limited (“We” or “Us” or “our”). This policy applies where we are acting as a Data Controller, where we determine the purposes and means of the processing of that personal data, for example with respect to the personal data of our website visitors, service users, clients, partners etc.
Williamson Greene Limited.
Williamson Greene Limited is a recruitment agency that specializes in connecting employers with potential employees within the legal executive search and by that it serves as a consulting platform. The aim of the company is to provide fast, commercial, and strategic solutions to the legal market. We work across the U.S., UK, EU, UAE, and Asia-Pac. Our working arrangements have been established in 2007 and since then we have been providing specialist recruitment and consulting services to law firms, corporates, and individual lawyers all around the world.
At Williamson Greene Limited, we process data for a variety of reasons in order to provide the best possible service to our clients and candidates. One of the main reasons we process data is to identify and contact potential candidates for job opportunities within the legal executive search and by that it serves as a consulting platform
We also process data to manage our relationships with clients and to provide them with relevant information and updates about our services.
Additionally, we may process data for administrative and operational purposes, such as managing our website, communicating with individuals who have contacted us, and complying with legal or regulatory requirements. We take data privacy and security seriously and ensure that all data we process is done so in accordance with applicable laws and regulations. We always strive to be transparent about our data processing practices and to provide individuals with clear information about their rights in relation to their personal data.
If you contact us, we will do our best to assist you with your needs and provide you with relevant information about our recruitment services. We will also use your data to send you the information that you have requested and updates, and other information that we think you will be interested in.
If you are a candidate looking for a job in the legal market, we will assess your profile and match you with suitable job opportunities based on your experience, skills and interests. We will also provide you with support and guidance throughout the recruitment process, from preparing your CV and getting to know your potential employer and guide you to the interview process for you to start negotiating particular job offers.
If you are a client looking for top talent in the industry, we will work with you to understand your business needs and provide you with a bespoke recruitment solution to meet your specific requirements. We will also help you to identify and attract top talent from the industry and manage the recruitment process from start to finish.
Overall, if you contact Williamson Greene Limited, you can expect a high level of professionalism, expertise, and personalized service to help you achieve your goals.
At Williamson Greene Limited, we collect data in a number of ways in order to provide our recruitment services to clients and candidates. The main ways we collect data include:
We take data privacy and security seriously and ensure that all data we collect is done so in accordance with applicable laws and regulations. We also provide individuals with clear information about our data collection practices and their rights in relation to their personal data.
We have completed a review of the data we process and have determined that we do not routinely and directly process any special categories of data as defined in Article 9 or Article 10, although in some limited cases where we do process sensitive data, we will ensure that appropriate safeguards are in place.
Nevertheless, sensitive personal data might be collected indirectly in occasions when the data subjects send their CVs with their consent, thus the CV includes some information that are sensitive as such under the GDPR. This sensitive data is freely given and shared by the data subjects as part of their CV information that they have provided to us.
We will store your personal details in order to provide our services and run our company. The specific data we store may vary depending on the nature of our engagement with you, but typically includes the following:
We take data privacy and security seriously and ensure that all data we store is done so in accordance with applicable laws and regulations. We also provide individuals with clear information about our data storage practices and their rights in relation to their personal data.
At Williamson Greene Limited Ltd., we may share data in a number of circumstances in order to provide our recruitment services to clients and candidates. The specific data we share may vary depending on the nature of our engagement with you, but typically includes the following:
We take data privacy and security seriously and ensure that all data we share is done so in accordance with applicable laws and regulations. We also provide individuals with clear information about our data sharing practices and their rights in relation to their personal data. We will not share your data with any third parties other than as required to fulfil our contracts and as described here. We will only share any data that is particularly relevant to our process in order to provide the services that we offer.
Your data will be stored only for as long as strictly necessary to provide our services to our clients, to meet our obligations to you, and to meet our legal obligations.
For more information, please contact us about our Data Retention Policy.
We will never sell, share or otherwise distribute your data to any other third party other than as described here. Access to your data is carefully controlled. We will share your information with any regulator or legal body that requests it, as well as any parties relevant to the application process. We ensure access is restricted to only those persons authorized by us to access your data. Access to your data is strictly controlled. For more information, please contact us about our Information Security Policy.
We will store your data on secure servers. We use industry standard security protocols/technology to secure your data. Where data is transferred from the UK and/or EU to other countries we will take all appropriate precautions to protect your data including establishing DPA/SCC’s and completing risk assessments.
This policy sets out how we will collect, store and process the information that you provide to us, information we collect as a result of our interaction, the information we collect about you from other sources, or information we service about you by using the information we hold.
The General Data Protection Regulation (GDPR) describes how organisations must collect, handle, process, and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. GDPR is underpinned by eight important principles. These say that personal data must:
● Be processed fairly and lawfully
● Be obtained only for specific, lawful purposes
● Be adequate, relevant, and not excessive
● Be accurate and kept up to date
● Not be held for any longer than is necessary
● Processed in accordance with the rights of the data subjects
● Be protected in appropriate ways
● Not be transferred outside the UK, unless that country or territory also ensures an adequate level of protection
We take these responsibilities seriously; this document describes our approach to data protection. This policy helps to protect us from data security risks, including:
● Breaches of confidentiality. For instance, information being given out inappropriately.
● Failing to offer choice. For instance, all individuals should be free to choose how the company uses data relating to them.
● Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data.
● Any other risks inherent in the collection, storage, or processing of your data
Williamson Greene Limited is registered in UK and is registered with the Information Commissioner's Office. The Data Protection Lead is Kirk Williamson. You can contact us in any of the following ways:
Kirk Williamson
Williamson Greene Limited
63-66 Hatton Garden
London,
EC1N 8LE,
United Kingdom
+44(0)7425 735 974
This policy relates to data subjects of Williamson Greene Limited including clients, customers, suppliers, partners, employees, and all other individuals. Processing of your data is required in order to offer you our products and services and to run our company. It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the GDPR. This can include:
● Names of Individuals
● Contact details
● Postal addresses
● Email Addresses
● Telephone numbers
● Employment information
● Financial information
● Any other information as relating to individuals as required to provide our services and to run and develop our company
This section describes the lawful basis for processing your data and applies to the information about yourself that you choose to provide us with or that you allow us to collect. This includes:
● The Information you provide when you contact us
● When you contact us in order to discuss using our services
● Information we collect about how you use the website
● Information relating to services we offer to you and other transactions including financial and other personal information required to complete these transactions
● Information that is given and stored as part of our ongoing relationship
● Information we collect as a result of our interaction,
● The information we collect about you from other sources,
● or information we service about you by using the information we hold.
We have completed a review of the data we process and have determined that we do not routinely and directly process any special categories of data as defined in Article 9 or Article 10, although where we do process sensitive data we will ensure that appropriate safeguards are in place.
Nevertheless, sensitive personal data might be collected indirectly in occasions when the data subjects send their CVs with their consent, thus the CV includes some information that are considered to be sesitive as such under the GDPR. This sensitive data is freely given and shared by the data subjects as part of their CV information that they have provided to us.
We will only use your personal data for the purposes for which we collected it and as you would reasonably expect your data to be processed and only where there is a lawful basis for such processing. For example;
Purpose/Activity: To register you as a new candidate for job openings.
Type of Data: (a) Identity, (b) Contact, (c) Work experience and qualifications.
Lawful basis for processing: (a) Performance of a contract, (b) Consent, (c) Legitimate interest.
Purpose/Activity: To manage our ongoing relationship with you as a candidate for a job opening or as a potential employer in the quest of finding the optimum candidate for a particular job, which will include notifying you about changes to our terms, services or privacy policy, to maintain personal records.
Type of Data: (a) Identity, (b) Contact, (c) Profile, (d) Marketing and Communications.
Lawful basis for processing: (a) Performance of a contract, (b) Necessary to comply with a legal obligation, (c) Necessary for our legitimate interests to keep our records updated and to study how to better intermediate potential candidates with employers in the legal executive search, (d) Consent.
Purpose/Activity: To use data analytics to improve our website, services, marketing, customer relationships and experiences, as well as improving the legal executive search between employers and potential candidates.
Type of Data: (a) Technical, (b) Usage.
Lawful basis for processing: (a) Necessary for our legitimate interests to define types of legal executive searches, to keep our site updated and relevant, to develop our business and to inform about our marketing strategy, (b) Consent.
Purpose/Activity: To make suggestions and recommendations to you about services that may be of interest to you.
Type of Data: (a) Identity, (b) Contact, (c) Technical , (d) Usage, (e) Profile.
Lawful basis for processing: (a) Necessary for our legitimate interests to develop our services and grow our business, (b) Consent.
We may collect and process information about you, including your name, address, date of birth, address, contact details (including email address and mobile phone number), as well as personal pictures of you when they are shared with us as part of the CV. We may take personal information from a range of sources.
We will use your data for the purpose it was collected and where we have your consent or an appropriate lawful basis may use your personal information to provide you with marketing information about services, promotions and offers that may be of interest to you. This document explains how you can change whether to receive this information. Please note that, even if you choose not to receive this information, we may still use your personal information to provide you with important services communications, including communications in relation to any services we provide to you.
You will only receive marketing communications from us if you have:
● Requested information from us;
● If you provided us with your details and ticked the box at the point of entry of your details for us to send you marketing communications;
● You have not opted out of receiving marketing;
● Where we have an appropriate lawful basis;
● Where we believe you will be interested in our services and we have a valid legitimate interest to process your information;
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
We operate in line with the GDPR data protection guidelines. We respect your rights and will respond to any request for access to personal information and requests to delete, rectify, transfer, data and to stop processing. We will also advise you on how to complain to the relevant authorities. Where possible any requests or objections should be made in writing to the Data Controller, or you can visit our website, call, or email us to contact us to exercise your rights, make a complaint, or change your preferences at any time.
Where you give your consent for us to process your data, for example when you agree to us sending you marketing information or where you agree to us processing financial data, you can contact us to amend or withdraw your consent at any time. You can also choose to object to processing and request deletion of your data. We respect all user rights as defined in GDPR. If you have any comments or wish to complain please contact us.
Your data will be collected, stored and processed securely, where we transfer your data internationally, we will ensure we take appropriate precautions to protect this data. Your data will normally be stored for up to 7 years in order to meet our legal obligations and protect our interests.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us. If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.
We may be legally obliged to disclose your personal information without your knowledge to the extent that we are required to do so by law; in connection with any ongoing or prospective legal proceedings; in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
We are a Data Controller. In relation to the information that you provide to us, we are legally responsible for how that information is handled. We will comply with the GDPR in the way we use and share your personal data. Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
● Request access to your personal data.
● Request correction of your personal data.
● Request erasure of your personal data.
● Object to processing of your personal data.
● Request restriction of processing your personal data.
● Request transfer of your personal data.
● Right to withdraw consent.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We aim to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may have to share your personal data with selected third parties in order to meet our obligations to you and for the purposes described in this document:
● Service providers who provide IT and system administration services.
● Third parties including data processors, suppliers, service providers, equipment providers, and other third parties as required to run and grow our business
● Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, credit scoring, banking, legal, fraud protection, insurance and accounting services.
● Other technology companies providing tracking, analytics, and advertising companies
● Social media companies
● Companies in our Group of companies
● Partners and other organisations involved in the provision of our services to you and as required to operate our company
● Government organisation, regulators, other legal authorities and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
● Third parties to whom we sell, transfer, or merge parts of our business or our assets.
● Other companies as required to meet our obligations to you and run our business
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
Where required under GDPR will report any breaches or potential breaches to the appropriate authorities within 24 hours and to anyone affected by a breach within 72 hours. If you have any queries or concerns about your data usage, please contact us.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
As well as your ability to accept or reject cookies, we also require your permission to store cookies on your machine, which is why when you visit our site, you are presented with the ability to accept our terms of use, including the storage of cookies on your machine.
If you have any questions or comments about this Privacy Policy, wish to exercise your information rights in connection with the personal data you have shared with us or wish to complain, please contact: Kirk Williamson, Williamson Greene Limited. We aim to process data protection requests within 30 days, SAR responses are usually free, but we reserve the right to charge for excessive or unfounded requests. We fully comply with Data Protection legislation and will assist in any investigation or request made by the appropriate authorities.
If you remain dissatisfied, then you have the right to apply directly to your local data protection authority. You can find the list at:
https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
In order to give you the best overview of our website, Williamson Greene Limited uses cookies. You can view the cookies used by Williamson Greene Limited listed below.
We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.
This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages. You can at any time change or withdraw your consent from the Cookie Declaration on our website. Learn more about who we are, how you can contact us and how we process personal data in our privacy policy.
Please state your consent ID and date when you contact us regarding your consent.
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Account related cookies: If you create an account with us, then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out; however, in some cases they may remain afterwards to remember your site preferences when logged out. As of 04.05.23, Williamson Greene does not have these set cookies in place.
Login related cookies: We use cookies when you are logged in so that we can remember that you are logged in. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in. As of 04.05.23, Williamson Greene does not have these set cookies in place.
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Third Party Cookies: We use only a few third-party cookies. As of 04.05.23, this site have set unclassified cookies in place by the website builder.
We don’t request or require you to provide personal information to access our website. As noted above, we may receive your IP address and user agent automatically. If you optionally elect to fill out our early access request form, we will receive your Name, Email, Phone number, and Company name as well as your stated interest in our products.
Where we transfer your data outside of the EU or UK we will ensure your data is protected to the level you would expect. We have assessed the risk of using these cookies and have established that there is no appreciable risk to you and only minimal impact on your data protection rights.
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